Purchase Order Terms

PURCHASE ORDER TERMS

The following terms are applicable to all Equipto Electronics Corporation Purchase Orders

  1. Submit the original bill of lading with the invoice.
  2. Advise before shipping if prices and terms are not in accordance with the purchase order.
  3. Acknowledge purchase order promptly and advise us of the shipping date.
  4. Goods must not be invoiced at prices higher than those last quoted without our consent.
  5. Our purchase order number must appear on your invoice. Mark classification and rate on invoice and bill of lading.
  6. We reserve the right to return for full credit, expense of shipper, goods shipped contrary to instructions herein given, or when not up to standard.
  7. All conditions are applicable to government requirements on orders under government contracts per section 18-28.

Priority Rating – If rating is shown, the following applies: You are required to follow the provisions of DMS REG. 1 and of all other applicable regulations and orders of BSDA in obtaining controlled materials and other products and materials needed to fill this order. Certified for national defense under DSM REG. 1 The vendor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin, and hereby certifies that it does not or will not maintain segregated facilities nor permit its employees to work at locations where facilities are segregated on the basis of race, color, religion or national origin.

PURCHASE ORDER QUALITY CLAUSE

  • Certificate of Compliance and Material Certification are required when listed on purchase order.
  • All products must be ROHS compliant and have not been exposed to functional Mercury or Mercury compounds.
  • All components to be supplied on this PO need to be in compliance against the “Registration, Evaluation and Authorization of Chemicals (REACH)”. Suppliers must confirm that the assemblies or products listed on the PO do not contain mixtures or articles that contain any of the REACH SVHCS as updated by ECHA in concentrations above 10000 PPM. In case for mixtures or articles that do exceed the limit, supplier must notify Equipto Electronics Corporation of the details of the substances that do not comply. “This declaration is based on te updated SVHC candidate list found on HTTPS://ECHA.EUROPA.EU/CANIDATE-LIST_TABLE”.
  • Suppliers must notify Equipto Electronics of non-conforming products and make arrangements for EEC approval of non-conforming material prior to shipment. Suppliers shall review purchase order and product manufacturing, processing and/or testing prior to its initiation. If errors or inconsistencies are noted with purchase order, part or other conditions referenced on the purchase order-supplier shall notify EES immediately. Suppliers proceeding with work without written concurrence does so at their own risk and may have product deemed to be unacceptable by EEC quality department.
  • When a quality problem exists, EEC may request corrective action from supplier, such request require timely responses and are to include description of nonconformance, root cause, containment (where applicable) and corrective/preventive measures.
  • Supplier must notify EEC of changes in product and/or process definition and where required obtain EEC approval.
  • Line items listed on purchase order must comply with Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7014 ALT.1 *Preference for domestic specialty metals (All Stainless-Steel Alloys).
  • EEC and its customers and regulatory authorities have the right to access all facilities involved in the order and all applicable records and requirements for the supplier to flow down to sub-tier suppliers in the purchasing documents, including key characteristics where required.
  • EEC, its representatives, and/or its affiliates reserve the right to audit onsite at vendor facilities: scope of audit may include, but is not limited to configuration management, lot control, document control and retention period.
  • Suppliers to EEC must keep all records and relevant information related relevant information related to the product supplied to EEC identified and stored for a minimum of Ten (10) years.
  • Unless otherwise stated on drawing, the latest revision of the special processing requested on the purchase order (if any) must be used.
  • The revision of the special process used by the supplier must be listed on the certificate of conformance that accompanies all shipments to EEC.
  • Materials with limited shelf life such as epoxy, paint, adhesive, gasket, etc. shall indicate the date of manufacture, lot number and expiration date.
  • Suppler shall not make any unauthorized repairs by any means without EEC written approval.
  • All suppliers are required to comply with the Equal Opportunity Requirements of FAR 52.222.
  • The Supplier shall ensure that all personnel involved in the handling, manufacturing, inspection, and delivery of products associated with this Purchase Order are aware of their contribution to product safety. Suppliers must: Implement and maintain processes that ensure products are safe for their intended use. Ensure proper qualification, training, and competency of personnel performing work that affects product safety. Immediately notify Equipto of any product safety concern, nonconformance, or potential risk discovered during or after delivery.
  • The Supplier shall maintain adequate controls to ensure proper preservation, handling, storage, packaging, and protection of product during internal processing and delivery to Equipto. This includes, Preventing damage, corrosion, contamination, or deterioration. Using appropriate packaging materials to protect products throughout shipment. Ensuring traceability and identification remain intact and legible. Protecting sensitive surfaces, finishes, and precision components in accordance with specification requirements.
  • Suppliers shall maintain a FOD prevention program, ensuring: Clean and controlled work areas, Protection of components during assembly, storage, and shipment, Inspection for FOD prior to packaging, Prompt notification to Equipto if FOD is found or suspected. All delivered products must be FOD-free.
  • Supplier is responsible for ensuring all subcontracts comply with applicable requirements of this PO and these Terms and Conditions. Special processes must be performed only by approved sources when specified.
  • Measuring and test equipment shall be calibrated and traceable to NIST or other internationally recognized standards.
  • Supplier shall ensure personnel are aware of: Their contribution to product conformity. Their impact on product safety. The importance of ethical behavior. Reporting mechanisms for unethical conduct
  • Shipment of product or performance of services constitutes the Supplier’s acceptance of all PO requirements.
  • All components supplied on this PO must comply with Per-And Polyfluoroalkyl Substances (PFAS) – latest revision at the time this PO was received.
  • All components supplied on this PO must comply with Safe Drinking Water and Toxic Enforcement Act of 1986 (Proposition 65) – latest revision at time this PO was received.
  • All components supplied on this PO must comply with Toxic Substances Control Act (TSCA)- latest revision at the time this PO was received.
  • All components supplied on this PO must comply with Persistent Organic Pollutants (POP’s) – latest revision at the time this PO was received.
  • All components supplied on this PO must comply with latest EMRT (Extended Mineral Reporting Template/ Cobalt, Natural Mica) and CMRT (Conflict Minerals Reporting Template / Tantalum, Tin, Gold & Tungsten) declaration. If the PO contains a line with DPAS requirement, the supplier must flow down the DPAS code requirement to all sub tier suppliers without any exception.

COUNTERFEIT AND SUSPECT PARTS

  • Unless approved in writing by the Buyer, Seller shall use only original equipment manufacturers or original component manufacturers (OEM/OCM) or OEM/OCM authorized dealers or distributors. For assemblies containing electronic components, Seller shall verify all documents that provide chain of custody to the OEM/OCM for each lot in a shipment and deliver such documents to Buyer upon Buyer’s request. For components, Seller shall verify and provide all documents that provide chain of custody to the OEM/OCM.
  • Seller will not provide any Products which contain material known to be suspect or counterfeit. This includes any material labeled or marked in a misrepresentative manner. Seller will immediately notify Buyer if it becomes aware or suspects any parts furnished under the Agreement are counterfeit. If suspect or counterfeit parts are discovered in Products furnished by Seller under this Agreement, Seller shall promptly replace such parts with parts acceptable to Buyer. Seller is liable for any costs associated with the removal and replacement of any suspect or counterfeit parts it provides under the Agreement.
  • Seller will comply with DFARS 252.246-7007, “Contractor Counterfeit Electronic Part Detection and Avoidance System,” which is included in the flow down provisions of this Agreement and, therefore, expressly incorporated herein, if (1) this Agreement is in support of a prime contract with the Department of Defense or any subcomponent thereof; and (2) this Agreement is for electronic parts or assemblies containing electronic parts, regardless of whether those parts or assemblies are commercial in nature. Compliance with DFARS 252.246-7007 includes flowing the requirements of the clause down to subcontractors. When administering DFARS 252.246-7007, all communications and/or reporting requirements shall be to Buyer, and not the Government customer, unless Seller is required by law to make reports directly to Buyer’s Government customer or other Government agencies.

 

Addendum A: SQP-01 Rev. 9 Date: 2/9/2026